Administrative questions

Name: Damashata Washington

Date: October 9, 2012

Describe your experience working with database management. Include type of database(s), name of employer, dates worked, work title and hours worked per week.

Between November, 2009 and February, 2010, I worked at Universities Space Research Association (USRA) as an Education Office Assistant on a contractual assignment. I worked for fifty hours a week. Tasks performed here included maintenance of transaction and payment records and tracking of inconsistencies in payments using SAP. I did record maintenance and processing of forms such as purchase orders, work orders and other forms specially designed for the organization, some of which involved the use of arithmetic and statistical analysis with SAP. I prepared meeting materials, agendas, and took notes used for minute writing as well as making travel plans for staff members. I used SAP application to login and track stipend payments to note inconsistencies. I processed new application packets for hiring new interns to the organization and prepared 1760 Government Badge order. I was involved in coordination of monthly events including intern engagements like holiday parties and sponsors for the same, staff meetings and meetings for tax preparation. Routine clerical work was performed where I maintained databases, and I was able to track records and files. I acquired technical skills including strong written and oral skills, organizational skills and being detail oriented.

Describe your experience as a liaison for your department/agency. Provide details of your role and duties and list the agencies or programs that you worked with as a liaison. Include name of employer, dates worked, work title and hours worked per week.

From the month of February, 2012 to date I worked at Santa Clara County as an Office Specialist III on a contractual assignment. I worked for forty five hours a week. I prepared the payroll and generated reports by use of Kronos Time Keeping System. I prepared correspondence, forms, reports and specialized documents for the organization using information from notes, drafts, and work instructions, all of which were documented or presented to the management. In data processing, I entered, retrieved and modeled it to come up with information using established menus and formats. I did regular preparation and update of reports some of which required application of arithmetic and gathering of information from different sources. Before attending meetings to take notes, I prepared the materials and agendas together with making travel arrangements for the management while meeting the set deadlines. I prepared accounts payable, billing, inventory and issued receipts, passes, permits, licenses and other documents for tracking transactions. This also involved computation, checking and fee collection as well control of petty cash. I was involved in the creation and maintenance of a database for tracking cases, retrieval of information together with maintenance of computer files. Technical skills acquired here included: recording and compilation of material for reports; operation of some office machines; written and verbal communication skills; leadership and coordination; and adherence to procedures, policies and terminologies among others.

Describe your experience working as a clerical (or project) team lead. Provide details of your role and duties. Include name of employer, dates worked, title of job and hours worked per week.

At Hitachi Global Storage Technology, in San Jose, I worked as a Sr. Administrative Assistant from March, 2005 to March, 2007. I worked for fifty five hours a week. I gained numerous technical skills key among them: verbal and oral communication, time management, organizational, use of office equipment, problem identification and solving among others. I maintained Calendars for executives, processed invoices and reports, made travel arrangements as well as updating employee details. At Juniper Networks, I undertook administrative duties and handled customer calls. As an HR Administrative Assistant at San Jose Mercury News from June, 2000 to May, 2004, I took calls, maintained personnel file, maintained calendars, set up new hires as well as processing of the payroll and invoices. Technical skills gained included: orienting employees, file maintenance, written and verbal skills, professionalism and supply management

Describe your experience providing responsible office support to management staff and administering or coordinating office activities. Include your job title, dates of employment and the level(s) of staff supported.

From June, 2009 to August, 2009 I worked at San Mateo County, San Carlos, as an Office Assistant II in a contract assignment. I worked for forty hours a week. Acting as a receptionist, I screened and received visitors, answered calls and recorded messages as well as providing factual information about the unit or county that required interpretation of policies and procedures. Using IDM Retrieval, Cal-Win, IDM Generator and File Net Capture, I filed and retrieved records out of the common database and prepared them according to established guidelines. My tasks involved preparation of correspondence, forms, reports and specialized documents for presentation. I entered, retrieved and used online information to prepare specialized and periodic report using different formats in the company. I undertook tasks that needed application of arithmetic and statistical analysis as well as compiling materials for meetings which I attended. The forms I processed included purchase requisition, work orders, and maintenance of record as per the specifications of the organization. Skills mastered here included: payroll skills, written and verbal skills, MS excel proficiency and the ability to multi task.

Describe your experience performing simple accounting clerical duties. Include the name of your employer, job title, dates of employment and number of hours worked per week.

At Santa Clara County, San Jose, I worked as a Records Retention Specialist/Office Specialist II on a contractual assignment between February, 2008 and January, 2009. I worked for sixty hours a week. With the records, I did retrieval, proper filing using packages such as IDM Retrieval, scanning and splitting cases using company guidelines. I performed routine work including maintenance of a database and physical storage of files in cabinets, and was able to learn and use many computer packages with regard to tracking and filing records. I was able to establish constructive associations with supervisors, co-workers and the people I contacted as well as dealing tactfully and courteously with professional and technical personnel. My tasks required that I be concise with regard to the oral and written instruction from supervisors. I mastered many skills including record keeping, computer operation, organizational skills, management skills and problem solving skills.