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create table

for this assignment follow the instructions Assignment below: I attached the lesson to help


1.) Create a table using the draw table option (manipulate and use your own data)

2.) Create another table using the quick table option (manipulate and use your own data)

Use the table tools ribbon to format both of the above tables

When your are confident with your skills with tables, submit your test document or describe briefly what you did and procedures used.

Lesson 6: Tables

If you’ve ever seen a spreadsheet, or used a program such as Excel, then you’re probably pretty familiar with tables. That’s all tables are, after all-simply a grid arranged into columns and rows. You can use them to organize and emphasize certain pieces of information. More than that, you can use tables to do complex page layout operations that almost rival expensive professional publishing programs like Adobe InDesign.

Inserting Tables

Before we identify the different parts of a table, let’s go ahead and insert one into our document. To do this, position the cursor at the point in the document where you want to put the table. Don’t worry if it’s not exactly right-you can always move or manipulate it later.

As we said in the last lesson, whenever you want to insert anything into your document, you need to go to-yeah you guessed it-the Insert tab. The tool you’re going to use to insert a table is almost directly under the Insert tab. It looks like this:

Click the table tool. You’ll see a bunch of boxes at the top. The easiest way to insert a table is to drag your mouse over the rows and columns until you have the amount you want. In this case, we’re going to make a table that is three rows tall by three columns wide.

Here’s an example of a 3 X 3 table using Insert Table:

We know that, without having to count each box, because Word tells us with the text right above the boxes. See where it says “3×3 Table”? Cool, huh? And convenient.

To insert this simple table, click the mouse.

We now have a basic table. So let’s identify the parts.

Each box is called a “Cell.” There are 9 cells in the example above.

The “Rows” go from top to bottom. In the example below, the rows are numbered from one to three and the 1st row is highlighted.

Columns go from left to right. In this example, the columns are numbered and the middle column (2.) is highlighted. In a program such as Excel, the rows are usually expressed in numbers while the columns are expressed in letters. For instance, in our example Row 1, Column 2 might be expressed as 1b.

So now that we’ve identified the parts of a table, let’s take a look at the other ways in which we can add them.

Using the Insert Table Dialogue

Once again, we’re going to move the cursor to the point in the document where we want the table to appear. Now go back to the Insert tab, click the Insert Table tool, and select “Insert Table” instead of dragging your mouse over the boxes (which really represent cells, as we learned a second ago.)

A dialogue launches in the center of your screen. It looks like this.

From here you can select the number of rows and columns. In this example, there are going to be 5 columns, and 2 rows. Select your preferences in the AutoFit behavior section and then click OK. A table is automatically entered into your document.

By default, the column width will adjust automatically to fit the text and objects you insert into a cell. If you don’t want this to happen, you can select “Fixed column width” and set a fixed value.

Drawing a Table

If you know your table is not going to be uniform (regularly sized columns and rows), you can “draw” a table. This is particularly helpful when using tables to create complex page layouts.

To do this, click the Insert Table tool and select Draw Table. Your mouse pointer will transform into a pencil tool and you’ll be able to draw individual cells anywhere in your document. You can even draw cells within cells as I’ve done in the following example.

Click and hold the left mouse button, drag the cell into the desired size and shape, and then release. It’s that simple.

Selecting parts of tables

You can select and change the attributes of any row, column, or individual cell.

Selecting an individual cell

To select an individual cell, right click on the cell and then choose SELECT > CELL. A selected cell will be highlighted in blue as in the following example.

Selecting a Row or a Column

There are two ways to select rows and columns. You can right click on a cell and choose SELECT > ROW or SELECT > COLUMN. This will select whatever row or column that particular cell is a part of. For instance, if you want to select column three in the example above, you’d have to right click any of the cells in the last column.

You can also click and hold on a cell, then drag the mouse through the cells you want to select. For instance, to highlight cells in the following example, we clicked on the cell in the first row and column, and, holding the left mouse button, dragged our pointer through the cell in the 2nd row, 2nd column.

You can select an entire table using either of those methods.

Adding Text to a Table

Adding text to a table is as easy as clicking into a cell and then typing. You will be able to change any attributes of that text, too, and even apply a Quick Style.

Converting Text into a Table

You can convert text into a table. This is especially handy if you’ve already written information that you think would be more effectively conveyed in a table.

To do this, you’ll have to carve up the text into columns and rows using commas and new paragraphs. That’s how you tell Word to separate the text into individual cells. Simply place a comma between the text you want to put into a column and place a paragraph where you want to begin a new row. An example of the text might look like this:

Now select the text, click the Insert Table tool and select “Convert Text To Table.”

In the dialogue, select how many rows and columns you want, and then tell Word to separate the text at commas (frankly, it’s just easiest.) In this example, we’ve selected three rows and three columns. Click OK.

Look at the example below to see the final result.

Quick Tables

Word 2010 comes with a group of table templates for you to use and quickly customize to fit your needs. You can access them by clicking the Insert Table tool and choosing Quick Tables. Scroll through the templates choose the one that best suits your needs. As with other kinds of tables, Word automatically inserts Quick Tables wherever the cursor is positioned in the document.

Once the Quick Table has been created, click the template text and start typing to replace it… You can also create your own Quick Tables by selecting a table that you’ve created and clicking the Save to Quick Table Gallery button at the bottom of the Quick Table menu.

Formatting Tables with the Table Tools

Whenever you create or select a table, the Table Tools will open automatically over the Design and Layout tabs in the tool bar. It allows you to easily apply table styles, borders, and shading attributes and more. Below is an example of the Design layout tools available for tables.

A zoom of the Design layout tools for tables, left and right is below:

The Layout tab, when associated with the Table Tools, allows you to easily insert rows and columns, and format text and objects within cells. The Table Tools ribbon is below and the zoom of their left and right sections is below it.

Adjusting the Width of Individual Columns

There are several ways to adjust the width of individual columns:

oPosition your mouse pointer over the edge of the column and then drag it to the desired width.

oSelect the column, then go to the Table Tool/Layout tab and type a figure into the Width box as in the following example.

oSelect a column, then click the arrow in the Cell Size group of the Layout ribbon and enter a value in the Column tab.

Adjusting Width of All Columns

To fix the width of all of the columns at once, select the entire table and use the Width box in the Table Tool/Layout tab to adjust the columns to the desired size.

You can also use the Distribute Columns button to make all of the columns the same size.

Adjust rows in the same way, except use the Height field.

Adding Rows and Columns

There are two ways to add a new row or column to a table.

1.Select a cell, row, or column and right click on it.

oSelect Insert and one of the following

oInsert Columns to the Left

oInsert Columns to the Right

oInsert Rows Above

oInsert Rows Below

oInsert Cells

2.Select a cell, row, or column

oNavigate to the Table Tools/Layout tab

oChoose an option from the Rows & Columns section of the ribbon.

Deleting Cells, Rows or Columns

To delete a Cell, Row or Column, simply select it, navigate to the Table Tools/Layout tab, and click the Delete Button.

You will then have the option of deleting a cell, a row, a column, or the entire table.

You can also delete cells, rows and columns by right-clicking inside a cell. In the menu select Delete Cells. Click the appropriate command and click Ok.

Merging Cells and Splitting Cells

To merge cells, drag your mouse over the cells while holding the left mouse button to select them. In the Layout tab, select the Merge Cells button from the ribbon. ScreenHunter_04 May. 20 05.15.gif It is located in the Merge group on the ribbon. Alternatively, select the cells you’d like to merge and click the right mouse button. Select the Merge Cells from the menu.

To split a cell, select it by clicking on it, then click the Split Cell button on the ribbon. ScreenHunter_05 May. 20 05.19.gifThis button is also found in the Merge group. Choose the number of rows and columns you’d like to split the cell into then click OK.

Split a table by clicking the Split Table button. ScreenHunter_06 May. 20 05.22.gif

Borders and Shading

The way information in a table is presented determines how easily it can be understood. Use the borders and shading features to control the look of a table.

The borders and shading tools can be found in the Table Styles group on the Design tab under Table Tools.

ScreenHunter_02 May. 20 05.11.gif

Microsoft Word 2010 provides some customizable templates. Roll your mouse over one of them, and you will see a preview in your selected table.

Use the Borders button to add or remove borders or adjust the stroke width. Use the Shading feature to control the color of a cell, row or column.


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