Business Case/Statement of Needs

Our company has benefited immensely from an antiquated payroll system that has been in operation for over ten years. However, it is high time that our organization determines and adopts a better payroll software to realize more efficiencies, higher accuracy, reduced operation costs, and higher transparency and sustainability. 

As an organization that significantly values in employees, we should adopt a payroll system that satisfies the demands and needs of all workers. Unfortunately, our workers find it difficult and almost impossible to access and learn how their payments are processed. Accordingly, we should choose a payroll system with ease of access and use by every employee. Thus, we should determine a suitable payroll system with a Mobile App to encourage remote and convenient access. Moreover, a suitable payroll system would allow employees to access, analyze, and evaluate their remunerations and relevant deductions with relative ease and comfort.

Moreover, our company should adopt a more transparent and reliable payroll system that offers all the essential details and reports to every worker and accountants. Since our firm embraces and encourages employees to own stock, it is crucial to ensure that a highly-reliable and easy-to-study payroll system is adopted to promote workers’ satisfaction. That is, each employee would probably be more concerned with details such as applicable State and Federal taxes, the number of paid hours per employee, and the date of depositing money in banks. 

Additionally, our company should adopt an appropriate payroll system that promotes continued prosperity and sustainability. As an entity whose primary focus is on sustainable development, it is crucial that we rely on a payroll system that facilitates the attainment of our goal by minimizing operation costs, encouraging more efficiency, and exhibiting reasonable adaptability to the ever-changing work environment. Accordingly, a suitable payroll system should always remain efficient and up-to-date. Unfortunately, our current system is outdated and lacks vital support services. 

Further, the current payroll system is less-efficient because some of its processes are not automated. For instance, the system relies on manual updating of tax percentages. Consequently, accountants consume substantial efforts and time in processing payrolls for the workers. Therefore, we should embrace a more automated system to ensure higher efficiency, accuracy, and speed. Also, we need a system that provides a direct deposit of funds to employees’ bank accounts for speedy payments. Moreover, we would drastically reduce the amount of money that we spend on printing paychecks for employees.