Memo

TO:

FROM:

DATE:

SUBJECT: Benefits of open space environment

In engineering offices, the environment, which exists, should be open space. This is because it will be easy for the free flow of information to occur. Ideas can be easily passed to different people, as most times, engineers are involved in coming up with new designs for their projects. Even when an employee is having their break, they can easily communicate with their workmates. Brain storming among employees is encouraged, when in an environment, which is open space. This in turn, brings about problem solving, as everyone becomes spontaneous in their thinking. Most times, employees will be working in projects, which are extremely different. It becomes easy for them to give their experiences about the past, as well as the knowledge they have, concerning certain engineering issues. The result is that clients and employees benefit due to the existing environment (Brennan & Chugh & Kline, 2002. 279).

Productivity in an environment, which is open space, is enhanced. Every employee has the responsibility of ensuring that productivity on a daily basis is enhanced. An employee’s work is viewed by others and this reduces laziness and engaging in mischief. Interaction of employees is limited when they are in their individual offices. In environments, which are open space, interaction is achieved greatly. Dialogue is encouraged and this does not have to involve any movement. The employees can easily give their presentations, while at the comfort of their desks. Clients, who enter such environments, become motivated to engage in business with such companies. Clients are welcomed by the friendly faces of the various employees. It is visible to the clients to witness the projects being developed as well as their hard work (Brennan & Chugh & Kline, 2002. 285).

Employees support each other in this environment as well as appreciate each other’s work efforts. In case an employee has a difficult task, they can easily ask their workmates. This reduces the need to move around in the office. Some employees do not work well when they are enclosed or are in their individual offices. According to them, being in the presence of their fellow employees motivates them to perform best. There are cost implications, which are related to environments, which are open space. Studies done prove that investing in this type of office environment is extremely cost effective. In turn, it contributes to raising employee morale as well as performance. In engineering, most employees are young and thus the need to learn from those with experience. This environment ensures that opportunities for mentoring and learning exist. In environments, which are enclosed, those with experience often keep to themselves and this can impact the company in a manner and this is negative (Brennan & Chugh & Kline, 2002. 289).

Recommendations

In conclusion, environments, which are open space, bring about productivity, spontaneity, as well as socializing. Tech Communication should adopt the open space environment, due to its many benefits. The sectors, which need to be known, are collaboration areas, change management and interactions that are spontaneous. Also, distractions have to reduce and privacy and communication balanced. This will ensure that employees contribute to the success of the company. Consultants who are known in designing this environments’ should be consulted. Employees should be informed of the changes in time so as to reduce any resistance. The success of Tech Communication will be achieved by the environment, which its employees work in (Brennan & Chugh & Kline, 2002. 295).

Work cited

Brennan, A. & Chugh, J. & Kline, T. Traditional versus open office design: A longitudinal Field Study, Journal of Environment and Behavior, 34, 3 (2002): 279-299.