Preventative controls of SunGrafixStudent’s name

Affiliation

Course

Date

This paper researches on preventative measures and controls of sunGrafix as well as provides a high level framework for creating, implementing and managing business continuity. This framework constitutes of Business Impact Analysis and Risk Assessment that can offer value beyond that of the BCP by revealing potential problem areas within the organization. Every Business requires business continuity planning measures to be in place so as to endure and remain thriving whilst working towards keeping the event as minimal as possible as provided civil contingencies Act 2004.

Preventive control plan (PCP) is a documented plan that outlines the actions and measures taken to ensure that a product is safe and approved by the standards and legislation regulations of a state. Preventative controls of sunGrafix are designed to keep irregularities from taking place. SunGraphix is an acknowledged producer of quality eco-friendly materials such as video game designs, dated journals and planners in the promotional products industry. PCP are constructed in the internal control systems and entails a key effort in the initial plan and implementation stages. The measures are approaches that are internationally accepted to mitigate or prevent hazards and risks and effectively control them (Watters, 2010).

Business continuity plan (BCP) is a subsection of risk management and is defined as the procedure of creating systems of recovery and prevention that deals with potential threats in a company. An event that negatively affects operations should be included in business continuity plan. Business continuity management is standardized for sunGrafix industry and its sectors. This process provides a framework minimizing disruption during any unexpected events that can bring SunGrafix business to a standstill. Business continuity plan document provides a practical plan on how to deal with eventualities such as terrorism, staff health, risky weather conditions and IT system failure. Business Continuity management is an iterative process designed to pinpoint operations that are life-threatening to business functions and endorse policies, procedures, plans and processes to guarantee the maintenance of these functions in the occurrence of an unpredicted event(Watters, 2010).

Business Continuity identified in the Business Impact Analysis (BIA) entails the designation and determination of Risk Analysis and Response thus the designation of Single Points of Failure, or SPOF analysis as well as the determination of the control of these areas on SunGrafix business as a whole. In addition, the scope of BCP is concerned with data, system and appeal dependencies. By SunGrafix failing to identify issues early, plan for them and accurately recover its systems and processes in regard to this dependencies can keep SunGrafix from operating appropriately. For SunGrafix, BCP plans are categorized under the responsibility of the IT department and complies with all pertinent and regulatory act agencies. In addition SunGrafix has quasi-regulations that shows the organization follows normally accepted best practices.

SunGrafix Company has an emergency response team that works on tracking and reporting any strange event that occurs. They have executive communication plan that to give accurate information and maintains multiple means of two-way communication. In case of a threat that affects public, chooses a spokesperson to represent them in public as they communicate to assure company recovery. The company has data recovery options to ensure flowing communication between vendors and customers to avoid loss of customer’s contacts and other details (Elliot, et.al, 2002).

SunGrafix Company is insured to allow claims for easy and quick recovery from the damages. In addition, The Company has robustness of an emergency management plan that includes the company’s money that is placed into BCP. This allows the company to be properly prepared for an emergency (Elliot, et.al, 2002).

Normally Power failures are predominantly critical in places where the environment and public safety are at risk. SunGrafix Company have a power backup source that are standby to startup when there is electrical power outage. The appropriate power supply should be available to allow uninterruptible power supply which covers for short term power backup to the whole system. BCP should be maintained biannually or annually and confirmation of data is done as well as testing and verification of organization technical established recovery operations. Testing should be done to achieve organizational approval that the solution fulfills the recovery requirements (Elliot, et.al, 2002).

The BCP analysis phase comprises of threat analysis, impact scenarios and impact analysis. Business impact analysis distinguishes critical and non-critical organizational activities. The critical activities are those whose interruption is viewed as unacceptable or dictated by law. SunGrafix common Threat risks analysis includes fire out breaks and utility outage. The solution design is a phase that identifies the most cost-effective DR solution that is expressed the minimum application and data requirements and the period which the minimum application data should be available (Elliot, et.al, 2002).

References

Business continuity management: Part 1: Code of practice. (2006). London: British Standards

Institution.

Elliott, D., Swartz, E., & Herbane, B. (2002). Business continuity management: A crisis

Management approach. London: Routledge.

Societal security, business continuity management systems: Requirements. (2012). London: BSI

Standards.

Watters, J. (2010). The business continuity management desk reference: Guide to business

Continuity planning, crisis management & IT disaster recovery. Northampton: Business Leverage.